Minutes of Friends of Leith Hall Committee Meeting held on the 16th of December 2009 at Leith Hall

Present: Dawn Ranson, Grainne Patton, Stewart Petrie, Tina Low, Richard Kite, David Gordon, Rod Munro, Dinah Rennie, Tony Hunter, Margaret Shand and Nigel Maddison

Introductions

The meeting started with everyone introducing themselves to the rest of the group.

Minutes from the last meeting

There were no matters arising from the Minutes from the First General Meeting.

Finance/Bank Account

Grainne had made initial enquiries as to the opening of a bank account for the group. The signatories for the account will need to go into the bank in person. Rod made the suggestion to the group to look at the Airdrie Bank.

Membership

it was agreed by the group that membership would be offered at a very low level initially, as we had very little to offer until the group is up and running. 

Members would receive a quarterly newsletter

Discussed marketing and the potential cross over with the NTS. The Friends group will be responsible for marketing its events etc, however can tie in with the NTS Leith Hall site and so on.

Prices – agreed upon £20 for a Family/Household Membership and £5 for an Individual

Tina to pass on draft Membership form

Sheila Waterhouse’s husband to work on a logo for the group which can be used on all of our stationary

Events Programming/Coordination

Rod kindly offered to put on 4 concerts in the coming year. 1 in April, 2 in the summer and have 1 in Autumn.

Grainne suggested that we have a photography competition (images of the Hall, grounds etc), which could perhaps be turned into a calendar at a later date

There was the suggestions of a Summer Picnic in the grounds, perhaps with music (‘Proms in the Park’) – Stewart and Margaret to look into this

David suggested hosting a business networking evening at the Hall, which he has organised/found successful in the past

Sub-groups/ Analysis of Individual Committee Members Skills mix

Health & Safety/Liability Issues – Tony has a long established background in such matters so will advise the group. Tina to investigate where the Trust stands with Liability for events/volunteers etc

Events Programming and utilising local resources/tying up with existing events programming for the local community – Dawn, Tina, Margaret & Dinah to lead on this.

Networking and press and public relations liaison/ information provision – David Gordon to lead on this.

Membership – to be an annual membership and will be renewed in April of each year.

Volunteer Recruitment and Co-ordination – Tina to explore if the group is to come under the umbrella of the NTS insurances/licences

Funding and Partnership working – everyone in the group to email anyone we know who may be able to support us

Additional Committee Members

Stephen Reeves (NTS Ranger for Leith Hall) and Carys Thorn (local) were voted on to the committee and look forward to welcoming them to the next meeting.

AOCB

None

Date of Next Meeting

Thursday 28th of January 7pm at the Rannes Hall, Kennethmont